Employee onboarding
Problem: Onboarding ran on checklists and chat threads, so tasks slipped.
Outcome: One form now starts every new hire.
Software built around how your team works.
Custom builds, integrations, voice systems, and workflow automations. Scoped, fixed-price, and yours to keep.
Fixed scope. Fixed price. No lock-in.
Your team is patching around the gaps
Manual work, disconnected tools, systems that almost fit. That's when teams call us.
Copy-pasting data between tools
Every manual transfer is a chance for errors and lost hours.
Chasing approvals over email
Decisions stall when workflows live in inboxes.
Running reports by hand
Someone rebuilds the same spreadsheet every Monday.
Onboarding with checklists and hope
New clients fall through the cracks when the process lives in someone's head.
Custom systems built to fit your operation.
Maintain is the technical partner behind the software your operation runs on: custom builds, integrations, voice systems, and workflow automations. We build what fits your team, then hand it over. Every build includes approval gates, logging, and documentation.
Slack
HubSpot
Google Sheets
Stripe
Twilio
One system
Human-in-the-loop
Approval gates at every critical step. Nothing runs without your sign-off.
Full visibility
Logging, monitoring, and alerts. You see exactly what's happening, when it happens.
Your tools, connected
We integrate what you already use, so there's nothing new to learn or get locked into.
Integrates with your existing stack
SlackHubSpotSalesforceGoogle SheetsAirtableNotion
ZapierQuickBooksStripeJiraMonday.comTwilio
Three steps to a system that fits
Free, 30 min
Intro Call
Tell us what you're trying to fix or ship. We map the problem and pinpoint the highest-impact thing to build.
2-8 weeks
We Build It
Fixed-price scoped build. Weekly check-ins. You see progress as it happens. Approval gates, logging, and documentation included.
Ongoing support available
It Ships. You Own It.
Your system goes live with monitoring and alerts. Full handoff with documentation. Ongoing retainer available if you want us embedded.
What we build
Custom apps, internal tools, voice systems, integrations, and workflow automations. Each one scoped and fixed-price, human-in-the-loop, and yours to keep.
Custom Mobile & Web Apps
App
- Custom UI
- Auth + roles
- Data on Supabase
- iOS + Android
Internal Admin Tools
Tool
- Team dashboard
- Role-based access
- Audit log
- Search + export
Inbound Call Routing
Voice
- Incoming call
- Intent identified
- Routed by rule
- Follow-up logged
Outbound Calling Agent
Voice
- List loaded
- AI-assisted call
- Human review
- CRM updated
Cross-System Sync
Integration
- CRM updated
- Billing synced
- Slack notified
- Reports refreshed
Client Onboarding
Auto
- Contract signed
- Welcome email sent
- Task list created
- Team notified
Lead Intake
Auto
- Form submitted
- CRM entry created
- Slack notification
- Follow-up scheduled
Invoice Processing
Auto
- Invoice received
- Data extracted
- Approval requested
- Payment scheduled
Report Generation
Auto
- Scheduled trigger
- Data pulled
- Report compiled
- Sent to stakeholders
Employee Offboarding
Auto
- HR trigger
- Access revoked
- Equipment return
- Final paycheck queued
How to work with us
Start here
Intro Call
A 30-minute call where we map the problem and pinpoint the highest-impact thing to build.
- Problem mapping
- Build opportunity analysis
- A clear recommendation
- No commitment, no pressure
Fixed-Price Build
We scope it, price it, and ship it. Apps, tools, voice systems, integrations, or automations.
- Fixed price, fixed scope
- Weekly progress check-ins
- Approval gates + logging
- Full documentation + handoff
Starts with an intro call
Ongoing Retainer
An embedded engineering partner for ongoing feature work, monitoring, and support across your systems.
- Ongoing feature work
- Monitoring + alerting
- Priority support
- Monthly retainer
Available after your build
All builds can include: monitoring dashboards, alert configurations, admin panels, approval workflows, system documentation, and AI-in-the-loop where it earns its keep.
Work
See all work1/3
of calls never reached a person
Lost-call analysis
Problem: Leadership planned to replace the phone system.
Outcome: We found the real cause. The fix cost less than switching vendors.
7
carriers from one upload
Insurance applications to seven carriers
Problem: Staff entered every application into each carrier portal by hand.
Outcome: One upload now reaches all seven.
You work directly with the person building your systems.
Maintain is run by Daniel Boules, an engineer and technical consultant. The person who scopes your build is the same person who ships it, documents it, and hands it over. There's no account manager in the middle.
- Custom web and mobile apps on modern stacks (Next.js, React, Expo, Supabase)
- Internal admin tools and dashboards for teams that outgrew the spreadsheet
- Voice systems: inbound routing, outbound calling, call-tree redesigns
- System integrations across CRMs, phone, billing, and back-office tools
- Workflow automations with approval gates, logging, and clean handoff
Common questions
Ready to build the system?
Book an intro call. Tell us what you're trying to fix or ship. We'll map it and build it.
Not ready to talk? Leave your details.